Portsmouth · installed for you

AI Consultant Portsmouth

An AI consultant identifies the repetitive work in your business that software can now handle without a person, and then puts it in place. That means looking at where your week actually goes, choosing the jobs worth automating, building the agents that carry them out, and supporting them afterwards as agreed.

I’m Dean. I’m based in Horndean, about twenty minutes up the road, and I install AI agents into Portsmouth businesses — done for you, in the tools you already use.

Book my free call Or call Dean: 07810 666662

Free · no obligation · you’ll leave with a plan you can use, with or without me.

The real cost

Portsmouth runs on small firms with big inboxes

Portsmouth is packed tighter than almost anywhere else in the country, and most of the businesses in it are small teams handling a serious volume of enquiries. Letting agents fielding the same student questions every August. Trades quoting between jobs. Everyone answering the same messages twice.

  • ✕ Enquiries arriving faster than anyone can reply to them properly.
  • ✕ Quotes going out late, or not at all, because the day got away from you.
  • ✕ The same handful of questions answered again and again, by hand.
  • ✕ Deposits, references and paperwork chased manually, tenant after tenant.
£50,000+
My own unaudited estimate of what manual admin can cost some businesses in a year: wages, lost hours and software you barely use.
This is my estimate. It is not client data or a measured result, and it will not apply to every business. On the call we’ll work out whether there is a realistic number for yours.

Exactly what I do

AI agents that do the jobs your team does at a computer

These aren’t website chatbots waiting to be asked a question. After we’ve checked which integrations and access your tools support, agents work inside them on a defined workflow. Each is tested, monitored, and given clear exception handling and approval points. These are examples of workflows I can scope for you.

Sales & follow-up

A prompt first reply to new enquiries on your rules, then capped follow-up on a schedule you agree. It stops when they book, decline or opt out, or when a person takes over.

  • Sending a first response to new enquiries on your rules
  • Capped follow-up on a schedule you agree, stopping when they book, decline or opt out, or when a person takes over
  • Preparing quotes and reminders for your review
  • Proposing diary slots for you to confirm

Customer service

Common questions answered from information you approve; the tricky ones passed to a person.

  • Answering FAQs across email, web and WhatsApp
  • Triaging and routing messages to the right place
  • Sending updates, confirmations and reminders
  • Escalating anything that needs a person — to a person

Admin & data entry

Routine record-keeping handled by a tested workflow, with odd cases flagged to you.

  • Copying details between your systems, spreadsheets and CRM
  • Processing orders and updating records
  • Keeping databases tidy and in sync
  • Requesting missing information on agreed rules

Invoicing & finance

Invoices and payment reminders prepared on your rules, with you approving what goes out.

  • Drafting invoices ready for your approval
  • Preparing polite reminders for late payments
  • Reconciling and preparing statements
  • Flagging anything that doesn’t add up

Reporting & ops

The numbers you need, pulled together from your connected data, with exceptions flagged.

  • Pulling the weekly report together from your connected data
  • Watching for issues and flagging the exceptions
  • Keeping schedules and job lists up to date
  • Killing the manual copy-paste between systems

Marketing & content

Your marketing routine kept moving, with drafts and schedules you approve.

  • Drafting posts, emails and replies in your voice
  • Turning one piece of content into many
  • Scheduling to a cadence you approve
  • Sorting reviews and comments and drafting replies for sign-off

Who’s installing it

Not a call centre, and not a reseller

Shopify 10K Award
winner
1M+
orders driven via Meta ads
10+ years
in marketing
Horndean
based in Hampshire

How it works

I set it up. You stay in control.

1

Free call

A quick, no-pressure call to understand your business and where the time’s going.

2

The audit

I go through how the work really happens in your business, and map every repetitive task worth automating.

3

Build & install

I build the agents and plug them into the tools you already use — done for you, on your systems.

4

Train & support

I show your team how it runs, then monitor and support it as agreed.

Who I build for

Portsmouth businesses I build for

Letting & estate agents

Student and HMO enquiry floods, referencing, viewing bookings

Trades & maintenance

Quoting from site, job scheduling, chasing unpaid invoices

Marine & waterfront

Bookings, berth admin, seasonal enquiry spikes

Hospitality & tourism

Reservations, confirmations, review replies

Engineering & supply chain

Purchase orders, documentation, supplier chasing

Clinics & practices

Appointment reminders, intake forms, rebooking

Covering Portsmouth and the surrounding area

Southsea, Fratton, North End, Copnor, Milton, Eastney, Old Portsmouth, Hilsea, Cosham, Drayton, Farlington, Portchester, Hayling Island, Havant, Waterlooville and Horndean. Based in Horndean, straight up the A3 from the city. Installs are done remotely, so where you are doesn’t limit what I can build — but Portsmouth is close enough that I can come and sit in your office if you’d rather.

Prices

What an AI consultant costs in Portsmouth

Three ways to work with me. Prices include VAT.

Free call

£0. We go through where your week goes and which jobs are worth handing to AI first. You leave with a shortlist, with or without me.

AI Clinic, 2 hours

£397. One-to-one: we set up AI agents on your real admin, quotes and follow-ups, live, and you leave with your own setup and prompts. At my Waterlooville office, at your business in Hampshire, or on Zoom. See the next free Mondays.

Done-for-you installation

Quoted after the audit. I build the agents into your tools, test them with you and support them as agreed. The price depends on how many workflows and which tools.

Want help every month instead? Ongoing coaching is £397 a month: two 60-minute screen-share sessions plus WhatsApp support, rolling monthly, cancel any time.

FAQ

Questions Portsmouth owners ask me

What exactly does an AI consultant do?

An AI consultant looks at how the work actually gets done in your business, identifies the repetitive jobs a computer can now handle on its own, and then puts those systems in place. The useful ones don’t stop at advice — they build and install the thing, then support it as agreed.

How much does an AI consultant cost?

The first call is free. A 2-hour one-to-one AI Clinic, where we set up AI agents on your real work and you leave with your own setup, is £397 including VAT, at my Waterlooville office, at your business in Hampshire or on Zoom. Ongoing coaching is £397 a month including VAT: two 60-minute screen-share sessions a month plus WhatsApp support between them, rolling monthly, cancel any time. A done-for-you installation is quoted after the audit, because a single follow-up agent is a very different job to automating a whole back office.

Is this just a website chatbot?

No. A chatbot waits on your website to be asked a question. The agents I build work inside the tools you already use, once we have checked what access and integrations those tools allow. Each one runs a defined workflow that is tested with you, with approval points, and exceptions are passed to a person. Answering the website is one small thing they can do, not the point of them.

Do I need to be technical, or learn a new system?

No. It’s done for you: I build it, install it into the tools you already use, test it with you and show your team how it runs, then monitor and support it as agreed. You decide what it’s allowed to do and which actions need a person’s approval.

How long before something is actually running?

It depends on your tools, access and the workflow, so I won’t promise a date before I’ve reviewed them. After the audit I’ll give you a realistic timeline for your setup.

What happens on the free call?

We talk through how your business really runs — no slides, no jargon, no sales script. I’ll point out the specific jobs worth automating first and the ones that aren’t worth it yet, and give you an honest read on what doing it by hand is costing you. You leave with a shortlist you can act on either way.

Which parts of Portsmouth do you cover?

All of it — Southsea, Fratton, North End, Copnor, Cosham, Portsea and out through Portchester, Drayton, Farlington and Hayling Island. I’m in Horndean, just up the A3, so anywhere in the city is a short drive.

Can you come to my Portsmouth office in person?

Yes. Most of the build happens remotely, but I’m close enough to Portsmouth that an in-person audit is easy to arrange. Plenty of owners prefer to walk me through how the work actually happens rather than describe it on a call.

Do you work with letting and estate agents?

Often, yes — the volume is high and much of it is repetitive. Answering the same questions, requesting references and paperwork, proposing viewing slots for you to confirm and keeping applicants updated are jobs an agent can take on, with a person handling anything sensitive or unusual.

Next step

Find out what’s worth automating in your business

One free call, no obligation. You’ll leave with a shortlist of the jobs worth handing to an AI agent first — and the ones that aren’t worth it yet. Tell me what your business does and which repetitive job costs you the most time, and please leave out passwords, customer records and bank details.

Book my free call on WhatsApp Or call Dean: 07810 666662

Your WhatsApp message asks for a call. I confirm the time myself once I reply; nothing is booked by tapping a button.

Free · no obligation · no hard sell